{"id":3707,"date":"2024-06-19T18:24:15","date_gmt":"2024-06-19T18:24:15","guid":{"rendered":"https:\/\/iitk65.org\/?page_id=3707"},"modified":"2024-06-19T18:43:36","modified_gmt":"2024-06-19T18:43:36","slug":"2024-reunion-at-french-canada-logistics","status":"publish","type":"page","link":"https:\/\/iitk65.org\/index.php\/2024-reunion-at-french-canada-logistics\/","title":{"rendered":"2024 Reunion at French Canada – Logistics"},"content":{"rendered":"
This note describes the following aspects of Reunion 2024, September 8-13, 2024:<\/p>\n
Per person, based on double occupancy<\/u>:<\/p>\n For single occupancy<\/u>, the per person cost of hotels will double but the common cost will stay the same.<\/p>\n The above price is our current best estimate.\u00a0 It is based on overhead costs\u00a0 — such as the bus and the Adda rooms — being spread over 40 participants.\u00a0 We are pretty confident that this number will be achieved (forty-six attended the Las Vegas reunion last year).\u00a0 Nevertheless, if fewer people join the upcoming reunion, everybody may need to pitch in a bit more.<\/p>\n The \u201cCommitment Deposit\u201d is US $200 or Canadian $250 per person<\/u>, i.e. $400 USD or $500 CAD per couple.<\/p>\n The above deposit will be credited towards the Common Expenses.<\/p>\n The balance of the Common Cost \u2013 US$ 825 per person — will be due by July 25, 2024, and will be requested later.<\/p>\n Hotels will need to be booked separately.\u00a0 Details for that will follow shortly.<\/p>\n <\/p>\n Please send your deposit by June 15, 2024<\/strong>, as follows:<\/p>\n In US $: <\/em><\/strong><\/p>\n You have the following three options to send the commitment deposit of US$ 200 in U.S. dollars to Prem Gupta:<\/p>\n In Canadian $:<\/strong>\u00a0 <\/em><\/p>\n E-transfer Canadian Dollars $ 250 to Raj Khanna at his e-mail.<\/p>\n The process will ask for a secret question; say: \u201cWhat is the purpose?\u201d.\u00a0 The secret answer should be: \u201cReunion\u201d.<\/p>\n From India:\u00a0\u00a0<\/strong> <\/em><\/p>\n We know that it can sometimes take a long time to arrange foreign exchange from India.\u00a0 Therefore, if you live in India, it will be sufficient that you let us know that you are seriously considering joining the reunion.\u00a0 You can pay the full price in one go by July 25, 2024.<\/p>\n <\/p>\n The reunion will formally start in Quebec City on the evening of September 8 and end in Ottawa on the morning of September 13.\u00a0 In between, we will travel through Montreal.<\/p>\n Among the three cities above, Montreal\u2019s airport has the most flights, followed by Ottawa, and then Quebec City.\u00a0 Therefore, some of you may find it more convenient to first fly into Montreal or even Ottawa as your Port of Entry (POE) into Canada, and then reach Quebec City via a connecting flight, or via a train, or via a bus.<\/p>\n Since many of us might undertake that journey, Team Reunion 2024 has arranged a more enjoyable and less expensive option for that \u201cpre-reunion\u201d journey \u2013 our own chartered bus in which we can all travel together doing \u092e\u0938\u094d\u0924\u0940, as described next.<\/p>\n The Bus Ride will start from Ottawa on September 8 at 9:00 AM.\u00a0 The Bus will proceed to Montreal and pick up folks around noon and then proceed to Quebec City that afternoon.\u00a0 Atul has volunteered to organize serious amounts of fun during this ride (pun intended).<\/p>\n There will be no additional charge for this ride \u2013 except you will need to buy your own lunch.<\/p>\n Details of the meeting point and timing will be provided in due course.<\/p>\n The third option is to fly to Quebec City in time for the opening event in the evening (likely with connections).<\/p>\n In summary, we have three options to get to Quebec City for the opening event.<\/p>\n If we want to catch the Bus Ride, many of us may prefer\/need to travel to Montreal or Ottawa the previous day, i.e. September 7 in order to meet the Bus on September 8.\u00a0\u00a0 Ish Sud has researched the area\u2019s hotels and reserved seven cancellable rooms for us for the night of September 7 at the \u201cComfort Inn, Montreal Airport\u201d: https:\/\/www.choicehotels.com\/en<\/a>–<\/a>ca\/quebec\/pointe<\/a>–<\/a>claire\/comfort<\/a>–<\/a>inn<\/a>–<\/a>hotels\/cn334<\/a><\/p>\n This hotel is outside the formal reunion and is not covered by the \u201cHotel Cost\u201d mentioned earlier for the reunion.\u00a0 Its rate is CAD $ 183.42 (or about USD $ 134).<\/p>\n Ish will hold the rooms till a couple of weeks before the reunion.\u00a0 You can make your own reservation \u2013 it will be cheaper if you use a non-cancellable rate.\u00a0 If the hotel sells out, you can use Ish\u2019s rooms as back-up.<\/p>\n Those arriving early in Montreal might consider a boat cruise on St Laurence River.<\/p>\n <\/p>\n The last event of the reunion will be on the night of September 12 in Ottawa.\u00a0 We will need to depart from Ottawa on September 13 after breakfast. Again, we will need to look at the travel logistics to get from Ottawa to our city.<\/p>\n Visa from India<\/em>:\u00a0 If you are coming from India, you would need a valid visa for Canada.\u00a0 Even if you plan to reach Canada via USA, it is best to arrange the visa in India \u2013 it is not easy to get a Canadian visa from USA.\u00a0 It usually takes 6 to 8 weeks to get a visa for Canada from India.\u00a0 If you need further advice\/help, please contact Raj Khanna his e-mail.<\/p>\n Passport<\/em>:\u00a0 Everyone \u2013 including Americans \u2013 should have a passport with expiry date 6 months after the reunion.<\/p>\n <\/p>\n Itinerary <\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\n <\/td>\n Meet and greet in Adda Room<\/td>\n<\/tr>\n <\/td>\n Banquet + Belly Dance<\/td>\n<\/tr>\n <\/td>\n <\/td>\n <\/p>\n Bollywood Night<\/td>\n<\/tr>\n <\/td>\n <\/td>\n <\/td>\n <\/td>\n<\/tr>\n <\/p>\n <\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"excerpt":{"rendered":" Introduction: This note describes the following aspects of Reunion 2024, September 8-13, 2024: Cost Book Your Spot: Send Your Deposit by June 15, 2024 Planned Hotels Arriving Logistics and Travel If You Come a Day Early \u2013 Hotel in Montreal Departure Logistics and Travel Visas\/Passports Itinerary-at-a-Glance Cost:\u00a0 Per person, based on double occupancy: Common Cost: US $ 1,025 Plus Hotels: US $ 329 TOTAL: US $ 1,354 For single occupancy, the per person cost of hotels will double but the common cost will stay the same. The above price is our current best estimate.\u00a0 It is based on overhead costs\u00a0 — such as the bus and the Adda rooms — being spread over 40 participants.\u00a0 We are pretty confident that this number will be achieved (forty-six attended the Las Vegas reunion last year).\u00a0 Nevertheless, if fewer people join the upcoming reunion, everybody may need to pitch in a bit more. Book Your Spot: Send Your Deposit by June 15, 2024 The \u201cCommitment Deposit\u201d is US $200 or Canadian $250 per person, i.e. $400 USD or $500 CAD per couple. The above deposit will be credited towards the Common Expenses. The balance of the Common Cost \u2013 US$ 825 per person — will be due by July 25, 2024, and will be requested later. Hotels will need to be booked separately.\u00a0 Details for that will follow shortly. Please send your deposit by June 15, 2024, as follows: In US $: You have the following three options to send the commitment deposit of US$ 200 in U.S. dollars to Prem Gupta: Deposit the money directly into the \u201cIIT-K 65 Batch Reunion Organization\u201d account at any Wells Fargo branch. A deposit slip is attached (third attached file). After depositing the money, let Prem know by sending an email to him. Send the money to Prem Gupta by Zelle to his mobile or to his email ID. The account name \u201cPJG Family Trust\u201d will show up. Send a check, made to \u201cIIT-K 65 Batch Reunion Organization\u201d, to Prem Gupta. His address is: In Canadian $:\u00a0 E-transfer Canadian Dollars $ 250 to Raj Khanna at his e-mail. The process will ask for a secret question; say: \u201cWhat is the purpose?\u201d.\u00a0 The secret answer should be: \u201cReunion\u201d. From India:\u00a0\u00a0 We know that it can sometimes take a long time to arrange foreign exchange from India.\u00a0 Therefore, if you live in India, it will be sufficient that you let us know that you are seriously considering joining the reunion.\u00a0 You can pay the full price in one go by July 25, 2024. Planned Hotels: (There is currently a small possibility that some might change): Quebec City: Hotel Must\/Jaro\u00a0 o https:\/\/www.hotelsjaro.com\/en\/must Montreal: Sandman o https:\/\/www.sandmanhotels.com\/montreal–longueuil Ottawa: Holiday Inn East o https:\/\/www.ihg.com\/holidayinn\/hotels\/us\/en\/ottawa\/yowoe\/hoteldetail Blocked rooms for our group are\/will be available in the above hotels. You will need to book the rooms yourself.\u00a0 Details will follow shortly — please wait for them (e.g. group codes etc.) before booking your hotels. Arrival Logistics and Travel The reunion will formally start in Quebec City on the evening of September 8 and end in Ottawa on the morning of September 13.\u00a0 In between, we will travel through Montreal. Among the three cities above, Montreal\u2019s airport has the most flights, followed by Ottawa, and then Quebec City.\u00a0 Therefore, some of you may find it more convenient to first fly into Montreal or even Ottawa as your Port of Entry (POE) into Canada, and then reach Quebec City via a connecting flight, or via a train, or via a bus. Since many of us might undertake that journey, Team Reunion 2024 has arranged a more enjoyable and less expensive option for that \u201cpre-reunion\u201d journey \u2013 our own chartered bus in which we can all travel together doing \u092e\u0938\u094d\u0924\u0940, as described next. The Bus Ride will start from Ottawa on September 8 at 9:00 AM.\u00a0 The Bus will proceed to Montreal and pick up folks around noon and then proceed to Quebec City that afternoon.\u00a0 Atul has volunteered to organize serious amounts of fun during this ride (pun intended). There will be no additional charge for this ride \u2013 except you will need to buy your own lunch. Details of the meeting point and timing will be provided in due course. The third option is to fly to Quebec City in time for the opening event in the evening (likely with connections). In summary, we have three options to get to Quebec City for the opening event. Catch the Bus in Ottawa on September 8 at 9:00 AM Catch the Bus in Montreal on September 8 around noon Fly to Quebec City for the opening event on September 8 evening If You Come a Day Early \u2013 Hotel in Montreal If we want to catch the Bus Ride, many of us may prefer\/need to travel to Montreal or Ottawa the previous day, i.e. September 7 in order to meet the Bus on September 8.\u00a0\u00a0 Ish Sud has researched the area\u2019s hotels and reserved seven cancellable rooms for us for the night of September 7 at the \u201cComfort Inn, Montreal Airport\u201d: https:\/\/www.choicehotels.com\/en–ca\/quebec\/pointe–claire\/comfort–inn–hotels\/cn334 This hotel is outside the formal reunion and is not covered by the \u201cHotel Cost\u201d mentioned earlier for the reunion.\u00a0 Its rate is CAD $ 183.42 (or about USD $ 134). Ish will hold the rooms till a couple of weeks before the reunion.\u00a0 You can make your own reservation \u2013 it will be cheaper if you use a non-cancellable rate.\u00a0 If the hotel sells out, you can use Ish\u2019s rooms as back-up. Those arriving early in Montreal might consider a boat cruise on St Laurence River. Departure Logistics and Travel The last event of the reunion will be on the night of September 12 in Ottawa.\u00a0 We will need to depart from Ottawa on September 13 after breakfast. Again, we will need to look at the travel logistics to get from Ottawa to our city. Visas\/Passports Visa from India:\u00a0 If you are coming from India, you would need a valid visa for Canada.\u00a0 Even if you plan to reach Canada via USA, it is best to arrange the visa in India \u2013 it is not easy to get a Canadian visa from USA.\u00a0 It usually takes 6 to 8 weeks to get a visa for Canada from India.\u00a0 If you need further advice\/help, please contact Raj Khanna his e-mail. Passport:\u00a0 Everyone \u2013 including Americans \u2013 should have a passport with expiry date 6 months after the reunion. Itinerary-at-a-Glance Itinerary \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0 Sept 8 Day 1 In Quebec City Arrive, settle. Meet and greet in Adda Room Night 1 In Quebec City Sept 9 Day 2 In Quebec City Tour Quebec City, Citadel Night 2 In Quebec City Sept 10 Day 3 In Quebec City Tour Quebec City Night 3 In Montreal Tour Montreal Sept 11 Day 4 In Montreal Tour Montreal Banquet + Belly Dance Night 4 In Montreal Sept 12 Day 5 Drive to Ottawa \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Tour Ottawa Bollywood Night Night 5 In Ottawa Sept 13 Day 6 In Ottawa Breakfast & Checkout <\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"jetpack_post_was_ever_published":false,"footnotes":""},"class_list":["post-3707","page","type-page","status-publish","hentry"],"acf":[],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/PaqBNj-XN","_links":{"self":[{"href":"https:\/\/iitk65.org\/index.php\/wp-json\/wp\/v2\/pages\/3707","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/iitk65.org\/index.php\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/iitk65.org\/index.php\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/iitk65.org\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/iitk65.org\/index.php\/wp-json\/wp\/v2\/comments?post=3707"}],"version-history":[{"count":3,"href":"https:\/\/iitk65.org\/index.php\/wp-json\/wp\/v2\/pages\/3707\/revisions"}],"predecessor-version":[{"id":3877,"href":"https:\/\/iitk65.org\/index.php\/wp-json\/wp\/v2\/pages\/3707\/revisions\/3877"}],"wp:attachment":[{"href":"https:\/\/iitk65.org\/index.php\/wp-json\/wp\/v2\/media?parent=3707"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}\n
Book Your Spot: Send Your Deposit by June 15, 2024<\/h3>\n
\n
Planned Hotels<\/u><\/strong>:<\/h3>\n
(There is currently a small possibility that some might change):<\/h4>\n
\n
Arrival Logistics and Travel<\/h1>\n
\n
If You Come a Day Early \u2013 Hotel in Montreal<\/h3>\n
Departure Logistics and Travel<\/u><\/strong><\/h2>\n
Visas\/Passports<\/h2>\n
Itinerary-at-a-Glance<\/h2>\n
\n\n
\n <\/p>\n \n\n
\n Sept 8<\/p>\n Day 1<\/td>\n In Quebec City<\/td>\n Arrive, settle.<\/p>\n \n <\/td>\n Night 1<\/td>\n In Quebec City<\/td>\n <\/td>\n<\/tr>\n \n Sept 9<\/td>\n Day 2<\/td>\n In Quebec City<\/td>\n Tour Quebec City, Citadel<\/td>\n<\/tr>\n \n <\/td>\n Night 2<\/td>\n In Quebec City<\/td>\n <\/td>\n<\/tr>\n \n Sept 10<\/td>\n Day 3<\/td>\n In Quebec City<\/td>\n Tour Quebec City<\/td>\n<\/tr>\n \n <\/td>\n Night 3<\/td>\n In Montreal<\/td>\n Tour Montreal<\/td>\n<\/tr>\n \n Sept 11<\/p>\n Day 4<\/td>\n In Montreal<\/td>\n Tour Montreal<\/p>\n \n <\/td>\n Night 4<\/td>\n In Montreal<\/td>\n <\/td>\n<\/tr>\n \n Sept 12<\/p>\n Day 5<\/p>\n Drive to Ottawa \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/sub><\/td>\n Tour Ottawa<\/p>\n \n <\/td>\n Night 5<\/td>\n In Ottawa<\/td>\n <\/td>\n<\/tr>\n \n Sept 13<\/p>\n Day 6<\/p>\n In Ottawa<\/p>\n Breakfast & Checkout<\/p>\n \n <\/td>\n <\/td>\n <\/td>\n <\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n